Guidelines for completing the request for insertion for federal departments and agencies

Sections 1, 2 and 3 are mandatory.

Section 1: Client information

Date submitted
Indicate the date on which you are submitting your notice to the Canada Gazette Directorate.
Part Ⅰ or Part Ⅱ
Indicate in which Part of the Canada Gazette your notice should appear. The content of Part Ⅰ includes public notices, official appointments and proposed regulations from the federal government, as well as miscellaneous notices from the private sector. Part Ⅱ includes approved regulations and other classes of statutory instruments, such as orders in council and proclamations.
Department/agency or crown corporation
Indicate whether you are with a department, an agency or a Crown corporation. If you are unsure, you may wish to consult the Financial Administration Act, as it contains information on all current Government of Canada departments, agencies, Crown corporations and special operating agencies.
Requesting organization’s name
Indicate the legal name of your department, agency or Crown corporation.
Address
Provide the complete mailing address of the contact person for the notice.
Contact name
Provide the name of the person whom the Canada Gazette Directorate should contact to acknowledge receipt of the notice and for questions about the content.
Telephone number
Indicate the telephone number of the contact person for the notice.
Email
Please provide the email address of the contact person for the notice.
Department number
Indicate the three-digit number used to identify your department or organization. To obtain this number, please contact your departmental administrative officer or consult the Public Services and Procurement Canada Web site at www.tpsgc-pwgsc.gc.ca/recgen/pceaf-gwcoa/1718/txt/rg-3-alpha-eng.html.
IS organization code
Contact your departmental financial officer to obtain this code.
IS reference code
Contact your departmental financial officer to obtain this code.

Section 2: Notices

Title of document submitted
Indicate clearly the title of your notice.
Published under the authority of (section of Act, Regulations, etc.)
Indicate the name of the act or regulations under which your notice must be published. Please note that all notices appearing in the Canada Gazette must be published in accordance with a federal act or regulations.
Expected date of publication
Indicate the expected date of publication. Refer to the Deadline Schedule for a list of publication dates and associated deadlines to ensure that your notice is submitted on time. Some deadlines vary due to statutory holidays.
Colour images
If there are colour images in your notice, please make sure that these images are compliant with Web Content Accessibility Guidelines (WCAG) 2.0 A and AA requirements as per the Standard on Web Accessibility.
PDF extract
Indicate if you need an extract of your notice. Extracts are available in a Portable Document Format (PDF). Each extract has its own cover page.
HTML links
A direct HTML link to the notice, regulation or order you are publishing will be sent to the email address provided in Section 1. This link will be activated at time of publication.
Word extract
Two MS Word files: (1 in English and 1 in French) of your notice.

Section 3: Invoicing contact information

Organization’s name
Indicate the legal name of your department or agency.
Address
Indicate the address where the invoice should be sent. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, the Canada Gazette Directorate no longer provides clients who publish with a free copy.
Contact name
Indicate the name of the financial officer to whom all questions related to the invoice should be addressed.
Telephone number
Indicate the telephone number of the financial officer to whom all questions related to the invoice should be addressed.
Email
Indicate the financial officer’s email address to whom all questions related to the invoice should be addressed.
Estimated publication cost
Should you require an estimate of the cost to publish your notice, please contact the Client Portfolio Officer at 613‑996‑2495 or 1‑866‑429‑3885.
Pursuant to section 32 of the Financial Administration Act, funds are available
An authorized signature is required to acknowledge that funds are available to pay all insertion fees.

Section 4: For use by the Canada Gazette Directorate

The Canada Gazette Directorate will complete this section.

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