Guidelines for completing the request for insertion form for federal departments and agencies

Sections 1, 2 and 3 are mandatory.

Section 1: Client Information

Date Submitted

Indicate the date on which you are submitting your notice to the Canada Gazette Directorate.

Part Ⅰ or Part Ⅱ

Indicate in which Part of the Canada Gazette your notice should appear. The content of Part Ⅰ includes public notices, official appointments and proposed regulations from the federal government, as well as miscellaneous notices from the private sector. Part Ⅱ includes approved regulations and other classes of statutory instruments, such as orders in council and proclamations.

Department/Agency or Crown Corporation

Indicate whether you are with a department, an agency or a Crown corporation. If you are unsure, you may wish to consult the Financial Administration Act, as it contains information on all current Government of Canada departments, agencies, Crown corporations and special operating agencies.

Requesting Organization’s Name

Indicate the legal name of your department, agency or Crown corporation.

Address

Provide the complete mailing address of the contact person for the notice.

Contact Name

Provide the name of the person whom the Canada Gazette Directorate should contact to acknowledge receipt of the notice and for questions about the content.

Telephone and Extension Numbers

Indicate the telephone number and extension number (if applicable) of the contact person for the notice.

Email

Please provide the email address of the contact person for the notice.

Consignee Code

Contact your departmental financial officer to obtain this code.

Department Number

Indicate the three-digit number used to identify your department and agency. To obtain this number, please contact your departmental administrative officer or consult the Public Works and Government Services Canada Web site at tpsgc-pwgsc.gc.ca/recgen/pceaf-gwcoa/1314/3-eng.html.

IS Organization Code (IS Org)

Contact your departmental financial officer to obtain this code.

IS Reference Code (IS Ref)

Contact your departmental financial officer to obtain this code.

Section 2: Notices

Title of Document Submitted

Indicate clearly the title of your notice.

Published under the authority of (section of Act, Regulations, etc.)

Indicate the name of the act or regulations under which your notice must be published. Please note that all notices appearing in the Canada Gazette must be published in accordance with a federal act or regulations.

If you wish hot links to appear in the electronic version of your notice, please give us specific instructions

Indicate whether you would like Internet addresses in your notice to be activated in order that clients may access your Web site directly.

Extracts

Indicate if you need an extract of your notice. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, extracts are available only in a Portable Document Format (PDF) at a cost of $75.00 per extract. Each extract has its own cover page.

Date of Publication Expected

Indicate the expected date of publication. Refer to the Deadline Schedule for a list of publication dates and associated deadlines to ensure that your notice is submitted on time. Some deadlines vary due to statutory holidays.

Section 3: Invoicing Contact Information

Organization’s Name

Indicate the legal name of your department or agency.

Address

Indicate the address where the invoice should be sent. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, the Canada Gazette Directorate no longer provides clients who publish with a free copy.

Contact Name

Indicate the name of the financial officer to whom all questions related to the invoice should be addressed.

Telephone and Extension Numbers

Indicate the telephone number and extension number (if applicable) of the financial officer to whom all questions related to the invoice should be addressed.

Email

Indicate the financial officer’s email address to whom all questions related to the invoice should be addressed.

Text Submitted on CD-ROM or USB Key

Save the English and French versions of your notice (Microsoft Word format only) as two separate files on a CD-ROM or USB key that is neither encrypted nor password-protected. USB keys will be returned by mail to the contact person indicated in section 1.

Estimated Cost

Should you require an estimate of the cost to publish your notice, please contact the office manager at 613-996-2495 or 1-866-429-3885.

Signature under section 32

An authorized signature is required to acknowledge that funds are available to pay all insertion fees.

Section 4: For Use by the Canada Gazette Directorate

The Canada Gazette Directorate will complete this section.