Guidelines for completing the request for insertion form – Federal Departments and Agencies
Sections 1, 2 and 3 are mandatory. Missing information might delay the publication of your notices.
Section 1: Client Information
Date submitted
Indicate the date on which you are submitting your notice to the Canada Gazette Directorate.
Part Ⅰ or Part Ⅱ
Indicate in which part of the Canada Gazette your notice should appear. The content of Part Ⅰ includes proposed regulations, decisions of administrative boards and an assortment of government and private sector notices. Part Ⅱ includes approved regulations and other classes of statutory instruments, such as orders in council and proclamations.
Department/agency or Crown corporation
Indicate whether you are with a department/agency or Crown corporation. If you are unsure, you may wish to consult the Financial Administration Act, as it contains information on all current Government of Canada departments, agencies, Crown corporations and special operating agencies.
Requesting organization’s name
Indicate the legal name of your department or agency.
Address
Provide the complete mailing address of the contact person.
Contact name
Provide the name of the person whom we should contact to acknowledge receipt of the notice and for questions about the content, if necessary, etc.
Telephone and extension numbers
Indicate the telephone number and extension number (if applicable) of the contact name you provided.
Please provide the email address of the contact person.
Consignee code
Contact your departmental financial officer to obtain this code.
Department number
A three-digit number used to identify each department and agency. Contact your departmental administrative officer to obtain this number or go to www.tpsgc-pwgsc.gc.ca/recgen/pceaf-gwcoa/1314/3-eng.html.
IS organization code (IS Org)
Contact your departmental financial officer to obtain this code.
IS reference code (IS Ref)
Contact your departmental financial officer to obtain this code.
Section 2: Notices
Title of document submitted
Indicate clearly the title of your notice.
Published under the authority of (section of Act, Regulations, etc.)
Indicate the name of the act or regulations under which your notice must be published. Please note that all notices appearing in the Canada Gazette must be published in accordance with a federal act or regulations.
Hot links
Please indicate whether you would like Internet addresses in your notice to be activated in order that clients may access your Web site directly.
Extracts
The Canada Gazette Directorate can make arrangements to print additional copies of your notice as it appeared in the Canada Gazette. A minimum number of 100 copies is required. For information on the cost of printing extracts, please contact the Office Manager at 1-866-429-3885 or at 613-996-2495.
Date of publication expected
Indicate the expected date of publication. Refer to the Deadline Schedule for a list of publication dates and associated deadlines to ensure that your notice is submitted on time. Some deadlines vary due to statutory holidays.
Section 3: Invoicing
Organization’s name
Indicate the legal name of your department or agency.
Address
Address where the invoice and a free copy of the Canada Gazette, Part Ⅰ, should be sent.
Contact name
Indicate the name of the financial officer to whom all questions related to the invoice should be addressed.
Telephone and extension numbers
Indicate the telephone number and extension number (if applicable) of the financial officer to whom all questions related to the invoice should be addressed.
Indicate the financial officer’s email address for questions related to the invoice.
Text submitted on diskette, CD-ROM or USB Key
Save the English and French versions of your notice (Microsoft Word format only) as two separate files on a diskette, CD-ROM or USB key that is neither encrypted nor password-protected. Notices saved on encrypted or password-protected USB keys may not be processed and published on the required date. USB keys will be returned by mail to the contact person indicated in section 1.
Estimated cost
Should you require an estimate of the cost to publish your notice, please contact the office manager at 613-996-2495 or 1-866-429-3885.
Signature under section 32
An authorized signature is required to acknowledge that funds are available to pay all insertion fees.
Section 4: For use by the Canada Gazette Directorate
This portion will be completed by the Canada Gazette Directorate.
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