Guidelines for completing the request for insertion for federal departments and agencies
Sections 1, 2 and 3 are mandatory.
- Section 1: Client information
- Section 2: Notices
- Section 3: Invoicing contact information
- Section 4: For use by the Canada Gazette Directorate
Section 1: Client information
- Date submitted
- Indicate the date on which you are submitting your notice to the Canada Gazette Directorate.
- Part Ⅰ or Part Ⅱ
- Indicate in which Part of the Canada Gazette your notice should appear. The content of Part Ⅰ includes public notices, official appointments and proposed regulations from the federal government, as well as miscellaneous notices from the private sector. Part Ⅱ includes approved regulations and other classes of statutory instruments, such as orders in council and proclamations.
- Department/agency or crown corporation
- Indicate whether you are with a department, an agency or a Crown corporation. If you are unsure, you may wish to consult the Financial Administration Act, as it contains information on all current Government of Canada departments, agencies, Crown corporations and special operating agencies.
- Requesting organization’s name
- Indicate the legal name of your department, agency or Crown corporation.
- Address
- Provide the complete mailing address of the contact person for the notice.
- Contact name
- Provide the name of the person whom the Canada Gazette Directorate should contact to acknowledge receipt of the notice and for questions about the content.
- Telephone number
- Indicate the telephone number of the contact person for the notice.
- Please provide the email address of the contact person for the notice.
- Department number
- Indicate the three-digit number used to identify your department or organization. To obtain this number, please contact your departmental administrative officer or consult the Public Services and Procurement Canada Web site at www.tpsgc-pwgsc.gc.ca/recgen/pceaf-gwcoa/1718/txt/rg-3-alpha-eng.html.
- IS organization code
- Contact your departmental financial officer to obtain this code.
- IS reference code
- Contact your departmental financial officer to obtain this code.
Section 2: Notices
- Title of document submitted
- Indicate clearly the title of your notice.
- Published under the authority of (section of Act, Regulations, etc.)
- Indicate the name of the act or regulations under which your notice must be published. Please note that all notices appearing in the Canada Gazette must be published in accordance with a federal act or regulations.
- Expected date of publication
- Indicate the expected date of publication. Refer to the Deadline Schedule for a list of publication dates and associated deadlines to ensure that your notice is submitted on time. Some deadlines vary due to statutory holidays.
- Colour images
- If there are colour images in your notice, please make sure that these images are compliant with Web Content Accessibility Guidelines (WCAG) 2.0 A and AA requirements as per the Standard on Web Accessibility.
- PDF extract
- Indicate if you need an extract of your notice. Extracts are available in a Portable Document Format (PDF). Each extract has its own cover page.
- HTML links
- A direct HTML link to the notice, regulation or order you are publishing will be sent to the email address provided in Section 1. This link will be activated at time of publication.
- Word extract
- Two MS Word files: (1 in English and 1 in French) of your notice.
Section 3: Invoicing contact information
- Organization’s name
- Indicate the legal name of your department or agency.
- Address
- Indicate the address where the invoice should be sent. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, the Canada Gazette Directorate no longer provides clients who publish with a free copy.
- Contact name
- Indicate the name of the financial officer to whom all questions related to the invoice should be addressed.
- Telephone number
- Indicate the telephone number of the financial officer to whom all questions related to the invoice should be addressed.
- Indicate the financial officer’s email address to whom all questions related to the invoice should be addressed.
- Estimated publication cost
- Should you require an estimate of the cost to publish your notice, please contact the Client Portfolio Officer at 613‑996‑2495 or 1‑866‑429‑3885.
- Pursuant to section 32 of the Financial Administration Act, funds are available
- An authorized signature is required to acknowledge that funds are available to pay all insertion fees.
Section 4: For use by the Canada Gazette Directorate
The Canada Gazette Directorate will complete this section.
- Date modified: