Publishing Requirements

To ensure that your notice is published on time, please follow the steps listed below.

Please note that we do not send proofs for approval prior to publication. However, we always advise clients when substantial changes are made to their notices.

Non-federal Government Clients

As a non-federal government client (e.g. provincial/territorial and municipal governments, law firms, companies, non-profit organizations and individuals from the private sector), you are asked to ensure that a completed Request for Insertion Form for Non-federal Government Clients accompanies the notice you submit for publication. However, if you submit several notices to be published on the same date, only one form is required. Please ensure that each notice is correctly identified on the form.

In section 1, please indicate the name of the person we can contact to acknowledge receipt of the notice and request for insertion form as well as to confirm the publication date. (IMPORTANT: If by noon (Eastern time) on the Monday of the targeted publication week you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 or at 1-866-429-3885.) Clearly indicate when you would like your notice to be published and if you require an affidavit. Each affidavit costs $22.

Type of notice

Electronic version required

Language

Other requirements

Method of transmission
(Use only one method.)

Plans deposited

Microsoft Word version or scanned PDF version

Documents must be identified as unclassified and must not be encrypted nor password protected.

English and French versions (if notice is submitted in one language only, translation services are available for a fee)

Submit final versions only (no drafts)

Include legible date and name of individual/company in signature block

By email (see note)
Please email the completed Request for Insertion form (scanned PDF version) and the notice to insertion.gazette@tpsgc-pwgsc.gc.ca and include the label “Miscellaneous Notice” in the subject line.

By fax
Please send the completed Request for Insertion form and the notice to 613-991-3540.

By mail or in person
Please submit the completed Request for Insertion form and the electronic version of the notice at the following address:

Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5

Surrender of charter

Relocation of head office

Banks and financial institutions

Microsoft Word version mandatory

Documents must be identified as unclassified and must not be encrypted nor password protected.

English and French versions mandatory

Submit final versions only (no drafts)

Include legible date and name of individual/company in signature block

Designated offices for the service of enforcement notices

Note: If you submit your notice and Request for Insertion form by email, you will receive an automatic acknowledgement of receipt email to advise you that the Canada Gazette Directorate has received your submission. If you do not receive the automatic reply email, please contact us at 613-996-1268 or at 1-866-429-3885.

Following publication of your notice, the invoice will be sent to the contact person identified on the Request for Insertion form in section 3. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, the Canada Gazette Directorate no longer provides clients who publish with a free copy.

Federal Government Clients

Federal government clients must complete the Request for Insertion Form for Federal Departments and Agencies. In section 1, clearly indicate the name of the person we can contact to acknowledge receipt of the notice and to confirm the publication date. (IMPORTANT: If by noon (Eastern time) on Monday of the targeted publication week you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 or at 1-866-429-3885.) Please fill in all boxes of the request for insertion form.

For security reasons, the Canada Gazette Directorate is not yet able to accept notices sent by email. Therefore, please submit the completed Request for Insertion form along with the notice and the Microsoft Word version by mail or in person at the following address:

Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5

When submitting your notice for publication, please ensure that the following requirements are met:

  1. Obtain appropriate departmental or agency approvals.
  2. Ensure that you are sending the final version of the notice for publication.
  3. Verify that a signature block (name and title of an individual or name of a department or agency) and a date appear at the end of the notice.
  4. When creating tables, use the “Table” options (columns and rows) rather than tabs and spaces.
  5. If your document contains images, maps or graphics, please ensure that the source file for these items is submitted as an attachment to your notice, in a high resolution and in the proper format (.jpeg, .tiff and .eps). We would also accept a high quality .pdf file for extraction of images, maps or graphics. In addition, please provide a detailed description of these items in both languages as per Treasury Board Secretariat Common Look and Feel standards. Should you require further information about the publication of images, maps or graphics, please contact one of our Coordinators, Publications Support Services, at 613-996-3015 or at 613-996-1268.
  6. Verify that paper and electronic versions of the text correspond with one another.
  7. Save the English and French versions of your notice (Microsoft Word format only) as two separate files on CD-ROM or USB key. USB keys will be returned by mail to the contact person identified on the request for insertion form in section 1.
  8. Provide two printed copies of the English text and two printed copies of the French text along with your CD-ROM or USB key.
  9. Consult our Guidelines for the preparation of notices for additional information on how to prepare documents for publication.

Following publication of your notice, an invoice will be sent to the contact person identified on the Request for Insertion form in section 3. Since the discontinuance of the printed copy of the Canada Gazette on April 1, 2014, the Canada Gazette Directorate no longer provides clients who publish with a free copy.

Note: If your notice is a statutory instrument and its publication in the Canada Gazette is required by an Act of Parliament, you must register it with the Clerk of the Privy Council pursuant to paragraph 6(b) of the Statutory Instruments Act. Ensure that you send the appropriate number of copies to the Privy Council Office for registration. To address specific questions about the regulatory process, please contact your departmental regulatory coordinator.